Job description

Dunlap School District #323
Job Description

Bookkeeper

FLSA Status: Non-Exempt Effective: 5.1.2022
Reports to: Chief Financial Officer Approved: SGD

Position Objective
The Bookkeeper coordinates the District’s payroll and accounting functions.

Essential Functions:

• Maintains bank accounts
• Sends reports and accounting documents to external auditors
• Prepares documents for annual audits for external auditors and workers‘ compensation
• Stop pay/void checks
• Delivers NSF to school for collection
• Processes TALX unemployment forms
• Enters deposit receipts into system
• Manages FSA program
• Manages open enrollment
• Submits SSA-1945 forms
• Closes out the accounting month: reconciles bank/investment accounts in Infinite Visions
• Backup for semi-monthly payroll by importing time clock hours, preparing, balancing and closing the payroll
• Closes out the payroll month with Payroll Clerk: runs payroll reports, sends withholding checks for garnishments, IMRF, child support, union dues, and health, dental, vision, life, voluntary life insurance
• Coordinates and processes employee health, dental, vision, life, voluntary life insurance enrollment/cancellations
• Enters journal entries and maintains general ledger
• Processes employee IMRF enrollment & terminations, maintains records
• Accounts Receivable invoicing
• Processes TRS enrollment forms
• Provides system data reports for other office staff
• Provides verification of employment information
• Provides clerical support for District Office Staff as needed

Additional Functions:

• Backup for payroll transfers and payments
• Other duties as assigned

Qualifications:

The above job description reflects the general requirements necessary to perform the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future and may be amended by the Board of Education as appropriate.

• High School Diploma or GED. Associate’s Degree or higher preferred
• 1+ year experience in a payroll setting preferred

Competencies:

• Proficient in typing, filing, copying and other clerical functions
• Proficient in standard office software applications
• Excellent interpersonal communication skills. Able to communicate effectively with staff at all levels, board members, and the general public
• Adaptable to different work scenarios and schedules. Able to prioritize efforts in order to achieve a student-focused solution
• Ability to read, write and speak the English language

Working conditions

• Mental Demands: calculating, comparing, evaluation, interpreting, organizing, consulting, analyzing, planning, documenting, specifying, coordinating, implementing, and presenting
• Physical Demands: bending, stooping, kneeling, twisting, reaching, sitting for prolonged periods of time, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity
• Environmental Conditions: The work is performed primarily indoors; however, outside work is required on occasion. Travel between buildings may be a requirement

The above job description reflects the general requirements necessary to perform the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future and may be amended by the Board of Education as appropriate.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Dunlap, IL 61525: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 1 year (Required)

Work Location: One location

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