Billing Specialist

Position Overview:

The purpose of this position is to properly ensure a portfolio of strategic clients are consistently billed and in receipt of invoices in an accurate and timely basis. Will additionally assist in various ad hoc projects as they arise in the finance function.

Responsibilities Include:

• Ensure timely upload of invoices to customer sourced portals for prompt customer payment.
• Report on rejections or errors on portal invoices uploaded.
• Process AP vendor invoices as they pertain to customer orders. Ensure 3-way match between PO, vendor invoice and receiving documentation, enter and approve AP voucher for payment while ensuring appropriate supporting documentation is provided for the check payment request
• Ensure customer billings are accurately processed in a timely manner consistent with our PO and vendor invoice. Ensure cost side of customer invoices accurately reflects AP vendor payment as appropriate. Make certain that billings are in line with our contractual obligations with the client
• Monitor open order report to ensure open jobs are getting invoiced on a timely basis - expectation that minimal orders are open at the end of the month
• Review warehouse shipments that may not have billed on a regular basis –pro-actively ensure that a resolution for shipped not billed releases can be found and that all shipments are billed by the close of the month
• Ensure all non-product and service fees billings specific to assigned accounts are billed before the close of the month. Work with Sales, Operations and other stakeholders as required to furnish required info to ensure these are processed on a timely basis
• Review vendor statements – ensure NA is paying vendor invoices in a timely manner and work to get aged invoices processed ASAP

The ideal candidate will have:

• Minimum of 4 to 6 years’ experience in a business environment.
• Prior experience with customer-owned portals.
• Prior experience in Billing or AP role desirable, preferably in a distribution business.
• Must be skilled in use of Microsoft office tools with advanced experience in Excel (pivot, vlookup, formulas)
• Attention to detail, team player, enthusiastic, process oriented.
• Problem solving skills including suggesting improvements and following through on solutions.
• Excellent written and verbal communication skills required – expectation of individual to demonstrate an ability to communicate effectively with production and sales

This position offers a competitive starting salary and comprehensive benefits program.

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