Arts & Science Secretary Posting Date: 11/10/2022

Closing Date: 12/15/2022

Position Available: Immediately

Salary Schedule Placement: Commensurate according to Salary Schedule E4 06

In addition to adhering to the general guidelines as specified by the Faculty/Staff Handbook, Department Chair, Dean of Instruction, Dean of Students, the President, and Alabama Community College System Board of Trustees, responsibilities will include the following:

• Assist with entering and adjusting class schedules,
• Assist with the college registration process,
• Properly classifies, sorts, files, retrieves, and distributes correspondence, articles, records, and other documents as requested,
• Answers telephone and greets visitors in a pleasant and efficient manner,
• Records messages in a clear and legible manner,
• Orders and maintains office supplies, equipment and/or facility maintenance needs adequately and on a timely basis,
• Prepares necessary documentation to obtain supplies, equipment, or maintenance needs adequately an on a timely basis,
• Maintains office equipment, performs minor repairs, or coordinates service of equipment,
• Effectively utilizes computer software as a tool to perform clerical assignments,
• Records and distributes departmental meeting minutes and other relevant information to appropriate participants in a through and timely manner,
• Assists with campus tours and outside recruiting in a pleasant and efficient manner,
• Assists with the administration of various tests, including coordinating and scheduling of visits to area high schools to administer test to accelerated, dual credit, and transient students,
• Prepares departmental documents and pamphlets such as program flyers, information sheets, etc..,
• Readily serves on various committees and task forces as assigned, carrying out the responsibilities associate with such assignments,
• Demonstrates eagerness to learn and assumes responsibility, seeks out and accepts increased responsibility, displays a positive approach to work,
• Shows persistence and seeks alternatives when obstacles arise; seeks alternative solutions; does things before being asked,
• Works within the system in a resourceful manner to accomplish reasonable work goals; shows flexibility in response to process change and adapts to and accommodates new methods and procedures. Maintain confidentiality,
• Accepts direction and feedback from supervisors and follows through appropriately,
• Works when scheduled; begins and ends work as expected; calls in according to policy when arriving late for work or when absent. Uses work time efficiently,
• Maintain a good rapport with the organization, with private sector representatives, and the general public by being courteous, cooperative, and conscientious,
• Collects data and formulates departmental reports relative to student learning for academic, developmental studies and academic support programs,
• Communicates accurate information, directives, assignments, instruction, and messages to others in a courteous and professional manner,
• Works well with others and shows respect to all college constituents,

Performs other duties as may be assigned by the Arts & Sciences Department Chairperson, Associate Dean of Learning, Vice President for Instruction, or the President.

REQUIRED QUALIFICATIONS

• Associate Degree in Office Administration or related field
• One year of experience in related field
• A thorough knowledge of records management, financial and office procedures
• Good oral and written communication skills
• Proficient in use of computers, specifically Microsoft Office

PREFERRED QUALIFICATIONS

• An understanding of the and a commitment to the philosophy and mission of the two-year college system.
• Ability to handle multiple task and various situations in a professional manner
• Experience in working in Banner

WCCS is an equal opportunity employer and enrolled in E-Verify. It is the official policy of the Alabama Community College System, including postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no person shall, on the grounds of race, color, handicap, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. WCCS will make reasonable accommodations for qualified disabled applicants or employees. WCCS reserves the right to withdraw this job announcement at any time prior to the awarding. Applications must be completed online using our online process. Human Resources’ contact information is as follows:

Human Resources Department

Wallace Community College Selma

3000 Earl Goodwin Parkway

P. O. Box 2530

Selma, AL 36702-2530

Phone: (334) 876-9319, 876-9338

Fax: (334) 876-9334

Website: www.wccs.edu

A complete application package consists of:

• WCCS application,
• A resume,
• A copy of transcript(s) verifying required degree. Please print name as listed on transcript, if different from last name listed on application.
• Work experience verification in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the “Required Qualifications” section. Verification should be printed on company letterhead and must include dates of employment, position title(s), and duties performed. A work verification from either your current or previous employer must be provided. Remember that the work experience verification completion is your responsibility.

Please Note: If you are applying for more than one position, please submit a separate, complete application. In the event the position is reposted, a new application packet must be submitted.

Application Deadline

All application information must be received by 12:00 P.M. on the closing date. Final applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Incomplete applications and applications received after the deadline will not be considered. A complete application package is the responsibility of the applicant.

Note: In accordance with Alabama Community College System policies and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check and to submit a minimum nonrefundable $17.40 payment for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check.

WCCS is an Equal Opportunity Employer and is enrolled in E-Verify.