Job description
SUMMARY: This individual will be responsible for responding to A/P needs and requests throughout our organization including:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Entering invoices and credit memos into the accounting system.
- Uploading invoices into the invoice approval system.
- Printing checks, and making electronic payments.
- Checking vendor statements against our vendor ledger to ensure that we have all invoices, and that they’re entered correctly.
- Contacting vendors to retrieve missing items and reconciling differences.
- Responding to vendor inquiries.
- Reconciling bank statements with our check register.
- Operates telephone switchboard to answer, screen and forward calls, providing information and taking messages.
- Greets all visitors entering the facility and will direct or escort them to their destination
- Assists residents, family members, employees and other visitors as needed.
- Performs general administrative tasks such as word processing and data entry.
- Maintains security by following procedures and controlling access (i.e. monitor logbook and surveillance footage).
- Maintain the general filing system and file all correspondences appropriately.
- Receive and sort daily mail/delivery/couriers.
- Reports any issues or concerns with residents to the Administrator.
- Other duties as assigned
QUALIFICATIONS:
- Bachelor’s Degree in Accounting, Finance or related field of study.
- 2+ years Accounting experience preferred
- Experience in Long Term Care industry, preferred.
- Strong organizational skills and the ability to multitask
PHYSICAL DEMANDS:
- Must be able to move intermittently throughout the workday.
- May be necessary to assist in the evacuation of residents during emergency situations.
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