Job description
To compile, organize, analyze, maintain, update and report all training and project information, data and progress. Assist with administrative and clerical duties in support of the training/project team.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Facilitate and centralize reporting and data management and the systematization of project information
- Responsible for updates to and administrative actions associated with the learning management system (LMS)
- Assist in the tracking and trending of information and the generation of reports on an ad hoc basis
- Responsible for tracking and coordinating regulated and required training, including subjects related to, but not limited to, Environmental,
- Compile data and develop forecasts to keep project progress on target
- Complete periodic utilization studies on database, portal and other information systems to enhance effectiveness and productivity
- Assist with formatting documents, procedures, policies, and training-related material
- Responsible for updates to and administrative actions associated with the SharePoint portal
- Work cooperatively with regional training management to ensure timelines and workloads are met
- Recommend and assist in the coordination of revisions and updates of procedures and training programs
- Assist with terminal training records, including auditing as well as training others on required documentation process and methods
- Attend required meetings, including morning Safety, Quality and Environmental pre-shift/work meetings
- Prepare all necessary reports as required
- Attend team meetings as required
- Other duties as required
Position Requirements
EXPERIENCE / SPECIFIC KNOWLEDGE:
CERTIFICATIONS, LICENSES, REGISTRATIONS:
COMPETENCIES, SKILLS AND ABILITIES:
PHYSICAL DEMANDS:
WORKING CONDITIONS:
PREFERRED EDUCATION, EXPERIENCE, COMPETENCIES, SKILLS AND ABILITIES:
Prior technical writing experience
Experience conducting statistical analyses of data
- Minimum 3 to 5 years hands-on experience working in an administrative capacity in a fast-paced office / professional environment
- Knowledge of PC operations and other related database applications
- Must be proficient in and have at least 3 to 5 years direct and active experience with MS Office applications (Outlook, Word, Excel and Power
CERTIFICATIONS, LICENSES, REGISTRATIONS:
- Must be able to obtain a TWIC (Transportation Workers Identity Credential)
COMPETENCIES, SKILLS AND ABILITIES:
- Demonstrate efficiency in writing and understanding verbal and written communications, including, but not limited to, e-mail
- Must be able to interact with a wide variety of people with tact, courtesy and professionalism including, but not limited to, other employees,
- Demonstrate ability to speak clearly, both in person and via telephone, using a high level of verbal skills and to listen carefully
- Advanced proficiency level with Microsoft Office applications and database software, including, but not limited to, Word, Excel, Outlook and
- Must demonstrate excellent writing, oral, analytical and communication skills
- Must be able to successfully perform multiple tasks with strict and simultaneous deadlines
- Must be able to work with a team, take direction from supervisors, adhere to required work schedules, focus attention on details and follow
- Must demonstrate ability to plan, organize and utilize project management skills
- Must be able to work independently and function with limited supervision at times
- Must be able to work autonomously as situation dictates
PHYSICAL DEMANDS:
- Must be able to lift and carry up to 25 pounds on an occasional basis
- Must be able to sit for prolonged periods of time
- Successful completion of background check, MVR and post offer and random drug screens
WORKING CONDITIONS:
- Travel approximately 10% required.
- Must maintain regular, dependable attendance and a high level of job performance
- Must maintain a high regard for personal safety, the safety of company assets and employees and the general public
- May be required to work non-traditional hours as needed as well as overtime hours.
PREFERRED EDUCATION, EXPERIENCE, COMPETENCIES, SKILLS AND ABILITIES:
- Above the minimum requirements; not required but advantageous in this position:
Prior technical writing experience
Experience conducting statistical analyses of data
EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
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