Administrative Specialist
Job description
WHO MAY APPLY: This position is open to the public. If filled internally, it will be as a special duty assignment (SDA).
DURATION: This assignment is benefit-eligible and is expected to last approximately 6-12 months.
SUMMARY:
King County Sheriff's Office has an outstanding opportunity for the position of Term-Limited Temporary (TLT) Administrative Specialist II. This classification performs a wide variety of office support and clerical duties and activities in support of an assigned department or functional area, providing a high level of customer service to the public and internal staff.
This is an excellent opportunity to work in a fast-paced environment where you will learn various administrative duties while serving the members of the community and within the Sheriff’s Office organization.
WORK LOCATION: King County Sheriff’s Office – Precinct 3, 22300 SE 231st St., Maple Valley 98038
WORK SCHEDULE: Typical work schedule is 40 hours per week, Monday – Friday, work to be performed in-person at the worksite. This position is overtime eligible with prior supervisor approval.
- Provide customer service to both internal and external customers over the telephone, in writing and/or in person on matters that may be technical, complex or sensitive in nature; inquiries include how to obtain and file a police report, how to obtain a concealed pistol license (CPL) and following up on various processes;
- Processing CPLs, to include fingerprinting, background checks, logging information and testing new programs for the CPL database and software;
- Compose and draft documents, and/or correspondence; prepare paperwork and files, and organizing and filing documentation for various office processes;
- Process mail, supply order and maintenance of office equipment;
- Other duties as assigned
This position requires skill in supporting an operational department/unit with a wide variety of administrative and clerical duties. Required demonstrated qualifications include:
- Strong communication and interpersonal skills with the ability to provide program-specific information such as rules, regulations and policies; to customers via in-person, telephone, or written communications, including greeting visitors, screening calls, scheduling meetings, directing and responding to public and internal requests.
- Skilled in providing customer service to a diverse population, both citizens and internal employees. Provide professional written communication and excellent customer service in person and over the phone.
- Effectively convey complex information related to rules, regulations and policies verbally and in writing.
- Demonstrated proficiency in entering and tracking data; such as searching, retrieving, logging and filing records from databases, electronic files and hard copy files.
- Writing skills sufficient to compose, edit and maintain a variety of documents, reports and correspondences using correct spelling, grammar, and punctuation, with the ability to pay close attention to detail and proofread work carefully.
- Strong initiative and accountability in tracking work assignments, prioritizing workload, adapting to changes and following through on assignments.
- Ability to carry out assignments using standard office equipment such as personal computer, copier, fax, multi-line telephone.
- Detailed oriented with great attention to quality and accuracy to accurately enter and track data, perform and verify mathematical calculations, sort and route mail.
- Good keyboarding skills with experience using MS Word, MS Excel, Outlook and database applications or other relevant software.
- Skilled in working independently with minimal guidance.
- Strong organizational and multi-tasking skills.
- Confidentiality; skill in working with information that is sensitive in nature.
- Physical requirements: bending, standing and lifting for potential training-related processes
SPECIAL REQUIREMENTS:
- Must pass thorough background investigation, including a polygraph
- You may need to have a vehicle to be able to drive between work locations.
TO APPLY: Please carefully review the list of required materials before submitting your application.
Review the list of KCSO Automatic Disqualifiers and verify your qualification for employment with King County Sheriff's Office.
- King County Application (applying online satisfies this)
- Cover letter
- Complete answers to all the supplemental questions.
CONTACT INFORMATION:
Jessica Lussier, Human Resources Analyst - Senior
206-263-2542
Jessica.Lussier@kingcounty.gov
UNION MEMBERSHIP: This position is represented by PSEU: Public Safety Employees Union.
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Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
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