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Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

https://www.swccd.edu/_resources/vision/documents/491.pdf

Under the direction of the Dean, Enrollment Services, support and assist the Dean, faculty, staff, and students. Perform a wide variety of administrative and secretarial duties; serve as a liaison between the Dean, faculty, staff, students, and other District and community officials; plan, coordinate and implement ongoing operations and activities of the department.

REPRESENTATIVE DUTIES:

• Plan, schedule, and perform a variety of secretarial duties to relieve the Dean of a variety of clerical, technical, and routine administrative duties; serve as a liaison between the administrator and staff, public and other District personnel; oversee the daily operations of the department.

• Prioritize and coordinate office activities to ensure timelines are met; coordinate, communicate and disseminate information.

• Proofread, edit and assist the administrator in the preparation and development of class schedules, class locations, and work assignments as assigned for publication; may assist in facilitating campus programs or events.

• Assist in the process of day/evening student evaluations; organize, coordinate and clarify the process for tenured/non-tenured review, peer evaluation, and classroom visitations for full and part-time faculty; adhere to deadlines set by the Human Resources Office.

• Prepare, process, and distribute budget transfers; research and compile data necessary to purchase Division instructional and office equipment; monitor each discipline’s projects and grants accounts, and maintain budget expenditures.

• Prepare and supervise absence reports for full-time and adjust faculty and classified employees; prepare, process and distribute hourly classified and student time sheets and consultant contracts.

• Transcribe communications; draft, prepare and edit a variety of correspondence, memoranda, reports, and other materials; record and transcribe minutes; compose routine correspondence as assigned; type from rough draft or oral direction.

• Arrange and schedule a variety of meetings and conferences; operate and maintain an electronic calendar; make travel arrangements and process District travel forms.

• Perform related duties as assigned.

MUST HAVE KNOWLEDGE OF:

MUST HAVE ABILITY TO:

Any combination equivalent to: two (2) years of college-level course work in Office Information Systems.

AND

Two (2) years of secretarial experience.

ENVIRONMENT : Office environment; constant interruptions.

PHYSICAL ABILITIES : Dexterity of hands and fingers to operate a computer terminal and standard office equipment; hearing and speaking to exchange information on the telephone or in person; sitting for extended periods of time; seeing to read and prepare various materials.

HAZARDS: Extended viewing of a computer monitor.

Range 20, Steps 1-7, $4,152.76-$5,253.81. Initial placement for external applicants is Step 1. An excellent benefits package that includes medical, vision, dental, retirement, vacation, and generous sick leave package.

Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). The work schedule may be adjusted to meet the needs of the department.

Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, September 23, 2022 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review. Re-advertised deadline of 11:59 p.m. on Friday, January 13, 2023.
Re-Advertised deadline of 11:59 p.m. on Friday, May 31, 2023.

Equivalency (Academic Faculty Positions Only)" section to read as follows, “To teach classes at Southwestern Community College District, an applicant must have completed coursework that meets the California Community College’s Chancellor’s Office Minimum Qualifications for Faculty. In some cases, an applicant who does not possess the exact degree title(s) listed by the State may meet State requirements for equivalency. In this case, the District follows a process to determine equivalency. If this is the case, please complete the Supplemental Equivalency Application, for Academic Employment and upload this form with your online application.

Foreign degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc.

Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying.

For your convenience, we have provided the NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement; click on the Helpful Job Tips link on the navigation bar. You may use any other certified transcript evaluation service at your disposal.

We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)