Lake Nona Golf & Country Club, Orlando’s most exclusive private club is currently seeking a Clubhouse Maintenance Administrative Assistant.

Lake Nona is ranked as a Platinum Club of the World and a Distinguished Emerald Club of the World. We are committed to offering our 500 members and their families the very best amenities, programs, and service.

We hire people with passion for fulfilling our Mission Statement…

“To consistently create an unforgettable personal experience for our members and guests that is defined by our attention to detail, gracious willingness to serve, welcoming attitudes and respect for one another.”

If you want to work for one of the premier employers in the Central Florida area, please apply today. We offer competitive salaries and a generous benefit package. Employment is contingent upon pre-employment background check. Equal employment opportunity employer.

Job Description

Clubhouse Maintenance Administrative Assistant

Reports to: Director of Maintenance

FLSA Status: Hourly/Non-Exempt

Summary: Provides overall administrative support to the Maintenance and Housekeeping team as well as general office services.

Job Tasks/Duties

• Receives, routes and logs all calls and communication coming to the Maintenance Department
• Clubhouse Maintenance Assistance
• Assists with logging all communication relating to Clubhouse maintenance and internal work orders
• Logs and tracks all work orders in the MaintainX system relating to Clubhouse
• Assists with scheduling maintenance technicians to complete clubhouse work orders
• Maintains communication with each department of the Club
• Shipments and Packages
• Receives all packages shipped to the club’s Maintenance Department
• Informs other departments upon package arrival
• Delivers packages to other departments as needed
• Responsible for outgoing packages and shipping requests
• Billing and Invoicing
• In charge of billing all Home Service Work Orders and submitting to the Accounting department in a timely manner
• In charge of billing all Pool Maintenance Services and submitting to the Accounting department in a timely manner
• Responsible for all invoice coding for the Maintenance Department
• Responsible for monthly credit card reports and submitting to accounting department
• Maintain records of all purchases for the Maintenance department
• Record Keeping, Safety and SDS Bookkeeping
• Responsible for maintaining the department’s SDS book and updating as needed
• Maintains records of all important documents within the department (safety meetings, incident report forms, vehicle registration and insurance, etc)
• Attends monthly Safety Committee meetings
• Maintains updated vendor contact information
• Miscellaneous Administrative Tasks
• Assists in ordering office supplies for Housekeeping and Maintenance
• Maximizes Director of Maintenance's efficiency by routing correspondence; drafting letters and documents; collecting and analyzing information
• Coordinates with multiple internal and external parties to plan meetings and maintain the partnerships of Lake Nona Golf & Country Club
• Assist with acquiring competitive pricing for all supplies used for clubhouse repairs
• Effectively communicate with other departments and team members
• Assist housekeeping with administrative tasks as needed
• Provide general support for visitors
• Ensures internal staff communication is clear within the department (ex. Translations within department when needed)
• Perform all other duties as assigned

Essential Requirements

• Management: Ability to organize and manage multiple priorities
• Planning: Ability to think ahead and plan over a one to two-year span
• Knowledge in: Office 365 (specifically Excel)
• Experience on high-performance teams and a strong team player
• Strong written and verbal communication skills
• Associates Degree (preferred)
• 1 year of Administrative Assistant experience (preferred)

Physical Demands and Work Environment

• Must be able to lift up to 50 pounds.
• Must be able to follow written and verbal instructions.
• Must be able to read, write and communicate effectively in English.
• While performing duties of the job, employee is regularly required to stand, walk, sit, and use hands to handle objects, tools, or controls.
• Ability to process vague, abstract verbal, and written instructions.
• Ability to work under stress, with interruptions and tight deadlines.
• This position will require copious time in front of a computer screen.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. This job description in no way states or implies that these are the only duties to be performed by this position. The employee will be required to follow any other instructions and to perform any other duty requested by the supervisor.