At Elica Health Centers, we share a common goal: provide the best possible patient care to our growing community.

This passion extends from the exceptional care we provide to our underserved patients in Sacramento/Yolo County in our 11 health clinic locations and our 4 state-of-the-art Health On Wheels (HOW) mobile medical program. Elica Health Centers is a Federally Qualified Health Center (FQHC) thanks to our hardworking Elica family. Become a part of a team where every day is an opportunity to make a positive impact in your community!

Job Summary

Administrative Assistant (Workforce Development ) is responsible for assisting the Workforce Development department with the administrative support of Workforce Development functions and programs.

Primary Responsibilities:

• Assists with the administration of functions, with duties including but not limited to:
• Assist Extern/Internship program coordinator with record keeping, tracking, distribution and collection of data.
• Record keeping and data entry and management for all employee training
• Conduct basic functions of the Learning Management System (LMS), including enrollment, creation and tracking of training plans
• Assist with training program logistics, assessments and follow-up
• Conduct research, compile data and prepare for collation and distribution of internal newsletter using Mailchimp
• Collate department monthly reports, perform basic statistical calculations on data for reports and presentations when necessary
• Manage materials for training and development
• Create communications via internal Intranet
• Coordinate materials, scheduling, room setup and reset with external vendors s
• Respond to and initiate inquiries, answer questions, and independently resolve inquiries whenever feasible.
• Perform general clerical duties to include, but not limited to, record keeping, copying, data entry, composes correspondence, schedules meetings, provides customer service to internal and external customers
• Compose and/or prepare correspondence, memoranda, and reports using appropriate applications and tools
• Perform specialized administrative duties required to support the specific training and technical assistance projects using discretion to make judgments based on operating guidelines
• Scheduling/calendar/room/materials of in-person, virtual, self-study and/or off-site training
• Prepare agendas and make arrangements for conference calls and ad-hoc workgroups and team meetings or related meetings
• Cover administrative front desk for breaks and vacations
• Perform other administrative duties as directed.

Education and Experience:

• Minimum high school diploma or equivalent
• Associates degree preferred or equivalent experience
• 2 years experience in general administrative coordination. Preferred experience supporting training/event coordination or education program coordination and support
• Any combination of training, education and experience which would provide the required knowledge and abilities

Essential Skills/Abilities:

• Working knowledge of general office and clerical procedures and equipment.
• Demonstrate proactive creative problem solving with strong customer relations skills.
• Demonstrate effective planning, organizational skills, responsiveness, and the ability to multi-task and the ability to adapt to change.
• Demonstrate strong oral and written communication skills are a must.
• Demonstrate excellent interpersonal and relationship building skills.
• Demonstrate excellent grammar, writing, editing, and research skills is required.
• Highly organized, capable of handling multiple priorities, meeting deadlines, and managing time effectively.
• Ability to successfully gather necessary information from a wide variety of sources in an efficient and effective manner.
• Ability to work independently as well as an effective team player
• Proficient in Microsoft Office Suite, Google Workspace.
• Ability to communicate effectively with diverse audiences.
• Ability to maintain confidentiality.
• Ability to assume responsibility and exercise good judgment in making decisions within the scope of the authority of the position.
• Ability to drive an automobile to other off-site locations. Valid California Driver License, transportation and automobile liability insurance in limits acceptable to the Elica.

Physical Requirements and Work Environment

The work environment is characteristic of normal office conditions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to handle or lift. The employee is occasionally required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone. The noise level in the work environment is usually quiet.

May be required to sit at a desk/computer station for extended periods.

The employee may be required to run agency related errands and attend off-site meetings; the employee must be able to operate, maneuver and/or control a motor vehicle. In performing the driving responsibilities, the driver may sit for long periods. This requires intense concentration, particularly in poor driving conditions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements

Must have a current and valid California driver’s license, own a dependable automobile, and the ability to provide proof of personal auto insurance on the vehicle driven during working hours.

Our Benefits

• Medical: Two options with Kaiser or Western Health Advantage
• HRA Plan: Company funded Health Reimbursement Arrangement to help pay for out-of-pocket costs related to medical coverage
• FSA Plans: Elica offers 2 options for Flexible Spending Accounts - Health Care FSA and Dependent Care FSA
• Dental: Kansas City Life DPPO
• Vision: VSP Choice Network
• Basic Life and AD&D Insurance – Company paid
• Supplemental Life and AD&D options
• Sick time, Vacation and Paid Holidays.
• 403B retirement savings account with up to 4% employer matching contribution and 100% immediate vesting.
• Employee Assistance Plan with five (5) free counseling visits, financial services, legal services, and a plethora of online resources.
• Tuition Reimbursement program and CME/CEU program.

• Elica Health Centers is a healthcare facility that adheres to the mandates issued by the California Department of Public Health including the recent orders regarding the COVID-19 vaccine. Medical and religious exemptions will be considered.

Compensation - Dependent Upon Experience

$19.00 - $24.70 an hour