Job description

We are seeking an Admin Assistant to join our team! Cactus Mailing is a direct mail company that specializes in postcard marketing.

We have an immediate full-time opening for this position in our clean and modern production facility.

Candidates for this position must have a minimum of 5 years' experience as an administrative assistant, project admin or project coordinator. Candidates must have excellent attention to detail, be able to multitask and be highly proficient with Microsoft Office programs.

In this position you will work closely with our Sales Team and perform the following duties:

• Enter new orders / projects into our project management database
• Client invoicing and payment processing
• Following up with clients on project materials such as design files & mailing lists
• Coordination of incoming client design files, surveys, & mailing list files
• Assist clients and sales reps with running demographic-based list counts
• Cleaning and formatting mailing lists in Microsoft Excel
• Processing mailing lists thru postal software to create postage statements
• Download postage mailing receipts from postal website and send to clients
• Additional administrative duties as required

Additionally, experience in any of the following areas is not necessary but would be considered a plus:

• Direct Mail / Postcard Marketing and Advertising
• Commercial Printing
• Mailing List Acquisition
• Postal Regulations for Bulk Mail
• Hubspot, Stripe, Accuzip

Hours, Pay and Benefits:

• Base Compensation starts at $50,000 per year and is based on experience performing the duties and responsibilities listed above.
• Hours- Monday through Friday 7:30am to 4:00pm with overtime on an as needed basis
• Good Medical Insurance that is Affordable
• Company Paid Dental Insurance
• Company Paid Vision Insurance
• Company Paid Life Insurance
• 401K retirement savings with company match
• Paid Time Off - Holidays, Sick, Vacation

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative Assistant or Project Admin: 5 years (Preferred)

Work Location: In person

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