Title: Administrative Assistant - Corporate

Department: Business Administration

Job Type: Regular Full Time

Location: Horsham, PA

Shift: Monday through Friday 8:30 am to 5:00 pm

Company Summary:

NMS Labs has developed an extensive menu of more than 2,500 tests to support clients in forensic, criminalistic, public health and clinical fields. For over 50 years, our clients have relied on NMS Labs for unique testing solutions that demonstrate our company core values of Quality, Integrity, Service, Innovation and Engagement. As we work to increase the company’s positive impact on public health and public safety, we are seeking talented professionals to join us for the journey! We invite you to learn more about our company by visiting NMSLabs.com.

Job Summary:

The Administrative Assistant provides administrative and clerical support to various Executives and their Departments throughout NMS Labs.

Requirements:

• High school diploma and 3+ years’ experience as an Admin Assistant.
• Experience supporting C-level positions preferred

Major Duties and Responsibilities:

• Coordinate and manage Outlook schedules for leadership as requested, including meetings, seminars, lectures, booking conference rooms and other related resources (supplies, food, beverages) etc.
• Receive, answer, compose, and process correspondence, and submit business expenses.
• Organize business meetings, company events, management offsites, client visits and interviews. Arrangements may include complex travel plans, catering, expense reports, setting up agendas/conference calls, attending meetings, preparing and distributing handouts.
• Compile, copy and file reports.
• Professionally screen and handle multiple phone lines.
• Compose/manage high profile correspondence, distribute mail, arrange fed ex packages, etc.
• Coordinate and execute electronic storage of documents, including between departments and within software programs.
• Perform other administrative responsibilities such as research and data/article retrieval.
• Maintain regular and reliable attendance.
• Perform other administrative duties as assigned.

Knowledge, Skills & Abilities:

• Ability to coordinate closely and effectively with Executives, Managers and Staff.
• Ability to effectively prioritize assignments to meet long and short-term deadlines.
• Strong knowledge of Microsoft Office including PowerPoint, Word, Outlook, and Excel with a typing proficiency of 45 wpm.
• Excellent organizational skills and strong attention to detail.
• Excellent verbal and written communication skills in English

Physical Demands:

• Requires carrying objects from one work location to another; requires sitting, sometimes for extended periods
• Specific vision abilities (with correction) include close and distance vision

Offers of employment are made contingent upon a nationwide background investigation and urine drug screen with results satisfactory to standards of employment at NMS. NMS requires all employees to show proof of full COVID-19 vaccination unless where prohibited by state law.

We are an equal opportunity employer and will not discriminate against any employee or applicant for employment because of race, creed, sexual orientation, color, religion, sex, national origin, age, marital status, citizenship status, otherwise qualified disability, or protected veteran status (disabled Armed Forces Service medal, recently separated, active duty or campaign badge), domestic violence victim status, arrest record, or predisposing genetic characteristics.