Responsibilities

• Project Support
  
  • Support special projects with administrative functions
  • Track both simple and complex metrics and measurements defined by the committee and cabinet members
  • Communicate project and event timelines and deadlines
  • Track and distribute project progress including milestones
  • Attend and take minutes during committee meetings
  • Respond to requests for assistance from cabinet and committee team members in a timely manner utilizing excellent organization and follow-through skills.
    

• Provide specialized administrative support to Leader(s)
  
  • Provide executive leader support including but not limited to their schedules, job duties, keeping them on track, and providing reminders about upcoming events
  • Efficiently manage, organize, plan, schedule, coordinate and maintain information for the leader
  • Assist with developing presentations and meeting materials
  • Set up a system agreeable to both leader and assistant on how to organize work flow including but not limited to filing, incoming and outgoing mail and correspondence, to do list and emails
  • Purchase items and process invoices while adhering to budgetary constraints
  • Keep calendars current. All double bookings should be reprioritized and rescheduled.
  • Maintain a list of all frequent contacts
  • Coordinate meetings related to the executive/leader supported with administrative staff, physicians and outside associations
  • Schedule meetings, meeting preparation (send out reminders, packets, set-up equipment, minutes)
  • Keep office supplied, manage office logistics and procurement/fulfillment
  • Proactively project cross coverage in the event other assistants are absent or attending meeting
  • Represent the leadership and the hospital in a highly professional manner, including professional attire
  • Ensure quality customer service

• Performs other duties as assigned
  

• Complies with all WellStar Health System policies, standards of work, and code of conduct.
  

Qualifications