Job description

Administrative Assistant

Pay Rate: $21/hr.
Assignment Length: 6-12 Months
Estimated hours per week: 20
Work Schedule with time zone: (Example: Mon- Friday; 8 am to 5 pm EST):
Temp to Hire (Y/N): Yes

Job Description:

Responsible for Front Desk Reception duties, including: Answering the main phone line and transferring calls to the correct associates; greeting visitors and assisting them with the sign-in process; assisting with daily office mail sorting and distribution to the different individuals/departments; preparing outgoing mail; UPS/FedEx; and responding to emails send to the Office Services team; assists other departments with mass mailings as needed and electronically filing sorting and filling documents in Docuware.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Assist visitors and staff by greeting and welcoming them appropriately with a customer centered focus and ensuring that they are signed in with a visitor badge
• Answer, screen and forward any incoming phone calls while providing basic information when needed.
• Printing and updating Rally Point roster daily
• Update appointment calendars and schedule meetings/appointments using Microsoft Outlook.
• Assist Office Manager with internal meeting logistics.
• Answer and route emails sent to the Office Services team
• Compete and send all request; W9, Certificate of Liability, Business Cards
• Maintain POD storage by clearing and filing documents in Docuware
• Prepare and present monthly Safety materials and meetings
• Perform other clerical duties when needed with special projects

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School diploma or equivalent.
• 2 – 3 years prior administrative experience
• Proficient in MS office – Word and Excel
• Proficient with 10 key calculator
• Proficient with SAP and PPM
• Able to communicate and coordinate with AFS Logistics and third party carriers
• Detail orientated
• Outstanding interpersonal and communication skills
• Able to multi-task in faced paced environment.
• Able to work independently and under some pressure to meet deadlines

Job Types: Part-time, Contract

Pay: $21.00 per hour

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Fairless Hills, PA 19030: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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