Job Description

Location: This position reports to the Iowa DOT District 6 office in Cedar Rapids, Iowa

Work Hours: 7:45 AM to 4:30 PM, Monday through Friday, hours may vary; some travel (primarily for training or meetings)

Travel: This position may require some overnight travel.

Are you seeking to diversify your skills while making a difference? As our Cedar Rapids Administrative Office Assistant (Engineering Operations Assistant 1 classification) , you will contribute your experience and strengths towards fulfilling our Mission- Making Lives Better Through Transportation. Alongside a supportive team, you will have the opportunity to further your skills while contributing towards IDOT’s Core Values: Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception.

Desired abilities:

• 
  Works collaboratively with diverse group of people
• Maintains an attitude of determination and dedication
• Displays high standards of ethical conduct
• Treats customers courteously and be responsive to their needs
• Commits to providing a high-quality product and service
• Addresses and listens to others in respectful manner
• Motivates others towards completing a common goal

Administrative Office Assistant (Engineering Office Assistant 1 Classification) Responsibilities:

• Administers utility, office, and maintenance garage invoices. Contacts vendors by phone or in writing to ensure that all accounts are paid in full and that credits from the vendor are applied.
• Supports District Budget Officer in data gathering, analysis, and reporting for budgeting and financial planning including cost trends, work projections, historical analysis, and material usage and costs.
• Provides Administrative and Human Resource support for functions such as hiring, onboarding, workforce development, performance reviews, system access requests, office supplies and equipment, scheduling, travel requests/arrangements, correspondence, inventories, office vehicle pool, payroll, time, and expenses.
• Receives and screening visitors. Maintains excellent knowledge of the organization to enhance ability to provide customer satisfaction.
• Answers telephone promptly and in a courteous manner, making referrals to the appropriate personnel.
• Assists with Technical Training Class Support with reserving conference rooms, arranging for instructors and assisting with other aspects of class support.
• Creates and maintains databases to be used for analysis, tracking, and monitoring a variety of business functions.
• Serves as the first contact with the public for inquiries.
• Operates computer programs such as WorkDay, Asset Works, Microsoft Office applications, and internally developed software programs.

What we offer YOU:

• Competitive pay and benefits package including health, dental, flexible spending, and life insurance
• Insurance benefits start first of the month following 30 days of employment - Monthly insurance premium (Iowa Choice*):
  • Single: $54/mo. employee share; $715/mo. state share
  • Family: $180/mo. employee share; $1,624.00/mo. state share
  • Other insurance options available. Please review HERE (Download PDF reader) (Download PDF reader)
• Opportunities for professional growth and development
• Paid time off effective immediately - Biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year
• Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
• Optional 401A plan with employer contributions
• Employee Discount Programs from variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial)

Excited to pursue the next step in your career? Apply today!

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the following email: aa-eeo@iowadot.us

Reasonable accommodation such as: interpreter, translator, written materials, modified equipment / devices, ADA access, etc. This does not include scheduling needs.

Minimum Qualification Requirements

Graduation from high school or GED equivalent and three (3) years of work experience in highway design, maintenance, construction or materials;

an equivalent combination of education and experience, substituting one year of administrative support experience in areas such as inventory management, training programs or administrative recordkeeping for each year of the required experience; an equivalent combination of education and experience substituting one (1) year of post high school course work (30 semester hours or its equivalent) for each year of the required experience to a maximum substitution of three (3) years; employees with current, continuous experience which included two years in highway design, maintenance, construction or materials, or the direct support thereof.

For additional information, please click on this link to view the job description. (Download PDF reader)

Join Us!
Whether it's caring for those in need, making highways safer, or improving agriculture production, the work that we do matters to the people of Iowa.

We take our responsibilities and the public trust very seriously. We are committed to delivering the services that matter most to the people of Iowa. If you have the skills, the commitment and the desire to make a difference, then we invite you to explore the career opportunities available with the State of Iowa.

Career Choices
State government is one of the largest employers in Iowa, and also one of the most diverse. From state trooper to nurse to engineer, the state offers a wide variety of career opportunities.