Admin Director, Supply Chain Strategic Sourcing: CORP - Supply Chain Mgmt
Full Time
Hollywood, FL
Posted
Job description
Summary:
Responsible for strategic direction, and oversight of Supply Chain Strategic Sourcing and Value Analysis functions system-wide, including strategies and operations. Leads Group Purchasing (GPO) partnership, sourcing contracts and contract compliance as it relates to supplies, equipment, construction and services in alignment with system goals and objectives. Position reports to the Vice President of Supply Chain Management.
Responsible for strategic direction, and oversight of Supply Chain Strategic Sourcing and Value Analysis functions system-wide, including strategies and operations. Leads Group Purchasing (GPO) partnership, sourcing contracts and contract compliance as it relates to supplies, equipment, construction and services in alignment with system goals and objectives. Position reports to the Vice President of Supply Chain Management.
Detailed responsibilities:
- Responsible for leading the development of effective sourcing/Value Analysis strategies/, goals and objectives to include process and execution, consistent with administrative, legal, and ethical standards. Works in collaboration with stakeholders to ensure needs of the business are being met. Ensure contract compliance and maximizes utilization of GPO contracts where appropriate.
- Leads the development and maintenance of all Strategic Sourcing/Value Analysis processes and controls in alignment with departmental, organizational goals and compliance guidelines. Seeks out new sourcing opportunities within service lines to improve costs and/or quality outcomes while creating a competitive advantage for the healthcare system. Collaborates with Services Lines and other related stakeholders on sourcing strategies to include evaluation and implementation of products and services. Maintains standardization where appropriate and develops a project pipeline and timelines for execution.
- Responsible for oversight of contracts, including compliance, throughout the organization. Ensures accuracy of all agreements; identifies deficiencies and conflicts and develops recommendations for improvements. Manages suppliers performance to ensure effectiveness.
- Oversee duties related to building business plan and category management program to include budgeting, scheduling vendor business reviews, pro-forma projections, project plans, milestone development, goals and objectives to ensure plans are being achieved. Establish a sourcing roadmap/schedule of all agreements to ensure proactive review prior to expiration. Leverages Group Purchasing Organization in Sourcing activities.
- Responsible and accountable for information delivery strategy and execution of effective metrics and tools to identify and track critical Supply Chain performance measures that support business decisions, create best practice standards, and adopts best practice adoption across the healthcare system. Provides and maintains effective communications with facility leadership, medical staff and community.
- Directs the Value Analysis Program (VAP) and takes active part in related committees.
- Directs the RFP/RFQ/RFI or competitive quotation initiatives, including inception, receipt, financial analysis and vendor selection and award.
- Directs centralized Sourcing activities and processes to include execution, controls and compliance. Collaborates with the Corporate Supply Chain team ensure adherence to processes and controls. Manages certain aspects of internal and external audits.
- Practices and employs evidence based/data driven decision making. Maintains collaboration, partnership and synergies with all areas within Supply Chain.
- Administers the managerial functions of setting objectives, planning, team goals, staffing and directing activities of areas of responsibility. Fosters a success-oriented, accountable environment. Ensures efficient, economic, and quality performance of assigned areas of responsibility to support and promote quality services. Develops, interprets, coordinates and administers policies. Establishes direction for service line sourcing teams and value analysis and is accountable for results.
- Accountable for service excellence standards in service line teams to anticipate and meet customer needs. Promotes and supports the participation of staff in applying principle/model of continuous improvement to improve existing processes and enhance the effective utilization of resources.
- Establish and maintain professional and ethical vendor relationships with all suppliers. Creates value through partnerships and collaboration. Also ensures partnership with health system GPO.
- Creates reporting schema on contracting activities and KPI s. Tracks and Trends progress on a monthly basis or as requested. Maintains reports on cost savings/increases, contract compliance and opportunities. Assist VP of Supply Chain and Administrative teams Stakeholders in budget and strategic planning.
- Creates reporting schema on contracting activities and KPI s. Tracks and Trends progress on a monthly basis or as requested. Maintains reports on cost savings/increases, contract compliance and opportunities. Assist VP of Supply Chain and Administrative teams Stakeholders in budget and strategic planning.
- Monitors the market and industry trends to be proactive in Pharmacy Sourcing/Contracting, Procurement and Inventory/Logistics activities and benchmarks. Drive ongoing operation excellence and industry best practices to achieve established goals and objectives. Maintains a strong knowledge of suppliers and their capabilities, market trends and technological advances.
Competencies and skills:
Essential:
- STANDARDS OF BEHAVIOR: Acts in a manner that supports the standards of communication, respect, privacy, and teamwork by demonstrating a commitment to professional and ethical conduct.
- CUSTOMER SERVICE: Demonstrates commitment to service excellence by promptly addressing internal/external customer issues/requests, resolving concerns while maintaining a professional image and behavior to build and enhance the patient/family/customer experience.
- ACCOUNTABILITY: Accepts ownership of job roles and specific assignments/goals; works independently, takes responsibility for own actions; admits mistakes and judgment errors; and accepts constructive feedback. Connects personal work results to the accomplishment of team and organizational goals.
- RESPONDING TO CHANGE: Accepts change and adapts in a positive and productive manner; handles unexpected situations and changes in direction calmly and with confidence. Views new assignments and job responsibilities as an opportunity for growth.
- MANAGEMENT OF MATERIALS: Performs and/or manages activities/processes related to the receipt, storage and delivery of supplies/materials.
- MANAGING BUSINESS PRIORITIES: Adapts to changing business priorities while achieving established goals and timelines.
- MANAGING PEOPLE: Uses HR/Performance Management processes and systems to align individual performance to achieve organizational results.
Education:
Essential:
Essential:
- Masters
Education specialization:
Essential:
Essential:
- Business Administration
Credentials:
Education equivalent experience:
Essential:
- Master Degree in Business Administration or related field
Other information:
Complexity of Work: Strong Management and problem solving skills Strong project management and process improvement skills Analytic and critical thinking skills Excellent relationship building skills; Must be able to maintain positive working relationships; Able to work in a tem oriented environment Strong negotiation skills to deliver the highest value Excellent oral and written communication skills, effective decision making, problem solving skills. Must be able to manage competing priorities, work under pressure and meet deadlines Requires frequent interactions with individuals at all levels, including medical staff. Excellent organizational skills Strong quantitative analytical skills required Excellent Presentation Skills Expected to understand and anticipate changing market trends to assist in the development of strategic business strategies.
Required Work Experience: Minimum 10 years related experience including 5 years leadership experience in Sourcing/Contracts; Healthcare preferred.
Complexity of Work: Strong Management and problem solving skills Strong project management and process improvement skills Analytic and critical thinking skills Excellent relationship building skills; Must be able to maintain positive working relationships; Able to work in a tem oriented environment Strong negotiation skills to deliver the highest value Excellent oral and written communication skills, effective decision making, problem solving skills. Must be able to manage competing priorities, work under pressure and meet deadlines Requires frequent interactions with individuals at all levels, including medical staff. Excellent organizational skills Strong quantitative analytical skills required Excellent Presentation Skills Expected to understand and anticipate changing market trends to assist in the development of strategic business strategies.
Required Work Experience: Minimum 10 years related experience including 5 years leadership experience in Sourcing/Contracts; Healthcare preferred.
Organizational Profile:
Since its inception in 1953, Memorial Healthcare System has been a leader in providing high-quality healthcare services to South Florida residents. Today, it is one of the largest public healthcare systems in the nation with over 13,000 team members and highly regarded for its exceptional patient- and family-centered care. Memorial's patient, physician and employee satisfaction rates are some of the most admired in the country, and the system is recognized as a national leader in quality healthcare.
Memorial has a reputation as one of Florida's leading healthcare systems and is supported by a distinguished medical staff. In fact, the vast majority of physicians are board certified or board qualified in their specialties and have been trained at many of the nation's finest medical schools and hospitals. Because of its distinguished medical staff and services, Memorial draws patients from South Florida and beyond.
Many prestigious healthcare awards have been earned by Memorial Healthcare System and its facilities. The accolades include: Modern Healthcare magazine's Best Places to Work in Healthcare, Florida Trend magazine's Best Companies to Work for in Florida, 100 Top Hospitals, Consumer Choice Award, Best-Run Hospital, Best Nursing Staff, Best Pediatric Hospital and Best Maternity Hospital.
Disclaimer:
This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.
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