Job description

Job Description – Accounts Receivable
Signs & Wonders LLC

1.0 INTRODUCTION

1.1 Assists in the finance department which includes – managing and documenting the status of all receivables, making outbound calls to gather information to benefit the company, updating status of payment in multiple systems, sending customer invoices, sending monthly statements, completing customer satisfaction calls, and assisting the VP of Finance with tasks such as, phone calls, composing emails, and letters.

2.0 WORKING CONDITIONS

2.1 The majority of the Accounts Receivable’s time will be spent in a climate controlled, non-smoking office.

3.0 LICENSES AND CERTIFICATIONS

3.1 High School Diploma or equivalent

4.0 REPORTING RELATIONSHIPS

4.1 The Accounts Receivable reports directly to and is fully accountable to the

VP of Finance. There are no positions that report to the Accounts

Receivable.

5.0 SCHEDULE

5.1 Monday - Friday 9:00 am - 5:00 pm

6.0 DRESS CODE

6.1 Business casual attire

7.0 LUNCH and BREAKS

7.1 In-shop lunch break shall be from 12:00pm to 12:30pm. Workers will not receive extra overtime if they work through their lunch break without prior consent of Signs & Wonders LLC, management.

7.2 There will be two 10 minute breaks for in-shop personnel.

8.0 JOB REQUIREMENTS

8.1 SKILLS

8.1.1 This position will require a self-starter with good communication skills. Requires a High School Diploma or equivalent. Must have basic computer skills and proficiency in MS Word, Excel and QuickBooks. Requires a detail-oriented individual with strong organization skills. Must have excellent customer service and communication skills and be able to communicate effectively with customers, vendors, peers and shop personnel.

8.1.2 The senses of sight, speech and hearing are required and, since

English is the language of employees, customers and vendors, must be able to communicate fluently in written and spoken English.

8.2 PHYSICAL

8.2.1 The majority of the time will be spent sitting. Must be able to move about within the office area. Must be able to spend long hours at a computer station performing administrative tasks.

9.0 DUTIES and RESPONSIBILITIES

9.1 Performing a customer satisfaction call for every customer after initial invoice is sent

9.2 Continually following up with customers who carry an outstanding balance

9.3 Responsible for the accurate and timely entry of data into computer systems

9.4 Ensure data is properly entered with complete and accurate information after completing c-sat call

9.5 Tracking incoming payments

9.6 Recording updated customer contact info and in Servizo, Squarecoil, and Quickbooks

9.7 Recording and reconciling all incoming financial transactions received

9.8 Issuing invoices and receipts to clients for money received

9.9 Resolving outstanding payments and sending collection statements

9.10 Updating account information and records of clients

9.11 Assisting with audits and checking for discrepancies in financial accounts

9.12 Ensuring that financial records meet with company standards

9.13 Compiling financial reports

9.14 Ensuring that invoices and statements are sent from the correct system

9.15 Responsible for sending monthly statements

9.16 Maintains a cooperative professional working relationship with peers and other departments within the company

9.17 Maintains a positive working relationship with the financial institutions with which the company works

9.18 Assists in gathering information, when directed

9.19 Responsible for providing quality customer service

9.20 Maintains, in good order, all records and files assigned to him or her and insures the safekeeping of all company records

9.21 Ensures that all company activities in which he or she is engaged are conducted in an ethical and prudent manner

9.22 Ability to use common sense to carry out written or verbal instructions

9.23 Performs any other duty or task as may be assigned from time to time by the VP of Finance

Job Type: Full-time

Pay: From $12.00 per hour

Benefits:

• 401(k)
• Paid time off

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Paden, OK 74860: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person

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