Job description

SUMMARY:

Responsible for all payments of goods and services necessary for the basic operation

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process accounts payable invoices (construction and property management)Confirm purchase order and amount

Reconcile purchase order pricing to invoice amount
Key invoices into system

• Handle vendor calls
• Confirm unconditional waivers before issuing final payments to subcontractors.
• Select construction company invoices for payment based on due date, discounts and availability of funds
• Reconcile vendor statements to vendor activity in accounts payable
• Procure W-9’s and insurance certificates from vendors/subcontractors
• Follow up on expired insurance certifications for active subcontractors
• Prepare 1099’s for the construction company
• Prepare and submit monthly/quarterly sales & use tax report to State Board of Equalization
• Communicate with co-workers, management, clients, and others in a courteous and professional manner.
• Special projects as required

· Accurate use of grammar, spelling and punctuation in all communications

· Strict adherence to the attendance policy is required. Attendance and punctuality are an essential function to this position

Education/Experience:

· BS or BA preferred. AA or One to two years related experience and/or training; or equivalent combination of education and experience

· General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.

· Detailed oriented. Good with basic math.

· Able to work in team environment

Computer Skills:

To perform this job successfully, an individual should have knowledge of:

· Word Processing software, Spreadsheet software, Accounting software, Timberline and Yardi

· Perform other related duties as assigned

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; constantly operating a computer and other office equipment, such as a calculator, copy machine, and printer; reach with hands and arms and talk or hear. Ability to sit in front of and work at a computer for a good portion of the day; remaining in a stationary position 50% of the time. Ability to stand, squat, lift when filing documents in large drawers or cabinets. The employee is occasionally required to move around the office building.

This job description is subject to change at anytime

Job Type: Part-time

Pay: $20.00 - $24.00 per hour

Benefits:

• Employee assistance program
• Flexible schedule
• Flexible spending account

Physical setting:

• Office

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Sacramento, CA 95814: Reliably commute or planning to relocate before starting work (Required)

Experience:

• accounts payable: 3 years (Preferred)

Work Location: One location

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